Effective Date: from January 2025

This Privacy Policy explains how we, the Foundation of Colours collect, use and disclose your personal data, and your rights in relation to the personal data I hold.

We are the data controller of your personal data and subject to the Data Protection Act 2018 and the UK General Data Protection Regulation.

If you wish to contact us in relation to this Privacy Policy, please email Kate Griffiths at: welcome@focsummit.com or speak to us directly.

This Privacy Policy supersedes any previous Privacy Policy or equivalent which you may have been provided with or seen prior to the Effective Date stated above.

Your rights

Under the Data Protection Act 2018 and the UK General Data Protection Regulation you have the right:

• to obtain access to, and copies of, the personal data that we hold about you
• to require that we cease processing your personal data if the processing is causing you damage or distress
• to require us not to send you marketing communications
• to require us to erase your personal data
• to require us to restrict my data processing activities
• to receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller
• to require us to correct the personal data that we hold about you if it is incorrect

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Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

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The Information Commissioner is the supervisory authority in the UK and you can find out more about your rights at www.ico.org.uk.

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If you have any questions about how we use your personal data, or you wish to exercise any of the rights set out above, please contact us. If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.

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How we collect your data

We collect your personal data in several ways, for example, when you communicate with us by telephone, email or other forms of electronic communication.

The categories of personal data we collect

Contact information such as your name, title, address, email address and telephone number

• An understanding of your goals and objectives in procuring our services
• Information about your interests, where relevant

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The basis for processing your personal data (other than with your consent)

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1. Performance of a contract with you

We process your personal data because it is necessary for the performance of our contract or in order to take steps at your request prior to entering into a contract. In this respect, we use your personal data:

• to prepare a proposal for you regarding the services we offer
• to provide you with our services
• to deal with any complaints or feedback you may have

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In this regard, we may share your personal data with or transfer it to our professional advisers where it is necessary for us to obtain their advice or assistance, including lawyers or accountants

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2. Legitimate interests

We also process your personal data because it is necessary for our legitimate interests. In this respect, we use your personal data for the administration and management of our business, including recovering money you owe us. We may share your personal data with our advisers or agents where it is necessary for us to obtain their advice or assistance in this respect.

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3. Legal obligations

We​ will also process your personal data for our compliance with a legal obligation which we are under. In this respect, I will use your personal data:​

• to meet our compliance and regulatory obligations
• as required by any competent court or legal authority

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In this regard, we will share your personal data with:

• our advisers where it is necessary for us to obtain their advice or assistance
• with relevant regulators or law enforcement agencies where we are required to do so

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Sharing of personal data

We do not share your personal data with any third party other than in accordance with this Privacy Policy.

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Where we keep your personal data

​Your personal data is mainly stored in an electronic spreadsheet that is password protected. Your phone number(s) may be kept in our mobile phone with your first name and last name.

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Retention of your data

We will only retain your personal data for as long as we have a lawful reason to do so. In most cases we will retain your personal data for seven years, being the period required by our insurer.

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Name: Kate Griffiths

Address: 12 Waterloo Rd, Bedford

Phone number: 07801 497828

Email: hello@foundationofcolours.com